Pricing & Implementation Fee
The collaborator model is Workzone's most important pricing tool — and it's being used reactively. Use it BEFORE price comes up. Then surface the implementation fee on call one, not at procurement.
Current pricing tiers (April 2026)
- →1–25 users
- →Up to 100 active projects
- →Chat + knowledge base support
- →No implementation fee
- →5+ users
- →Unlimited projects
- →Intake forms, proofing, approvals
- →Dedicated success manager
- →5 free collaborators per core user
- →Unlimited free guests/reviewers
- →SSO/MFA, HIPAA, SOC 2
- →API access
The reframe (for Enterprise deals)
“If you have 10 core users and 50 people who need to view and approve things — a VP reviewing a proof, an external agency giving feedback — our Enterprise plan includes 5 free collaborators per core seat plus unlimited free guests and reviewers. So your 10 core users cover 60+ people total. In Asana or ClickUp, all 60 need a paid seat at $12 — that's $720/month. You pay for the people doing the work. Everyone else is free.”
For smaller teams comparing to Asana/ClickUp
Starter at $8/user is price-competitive with Asana ($10.99) and ClickUp ($7), but ships with Gantt views, dependencies, and templates out of the box.
Team at $20/user is still competitive when you factor in Asana Business ($24.99) for comparable intake/approvals features.
Implementation fee
One-time setup fee paid in the first year only. Covers hands-on onboarding, configuration, and training with the product specialist team. Does not apply to Starter.
Has historically surfaced late and pushed deals over budget (Trimac, LOC, EnrollmentRX). TACM/conference members may have the fee included or discounted. For price-sensitive deals, fee waiver works as a close incentive — but only with a hard deadline and a consequence.